Upon completion of a Work, a PDF file will be generated with all the details so you can download. The PDF will provide you with details about the Work, including the values, timestamp and the person who captured them.
In this article, we will introduce you how to understand the PDF to get the most out of it
Where can I get the PDF?
You can find the PDF under the Document tab in the completed Work Order in Manager
Figure 1: Where to get the PDF document
In the case you re-complete the Work, another PDF will be generated to reflect all the changes you made. In other words, the number of PDF generated inside a Work reflects the number of times you complete the Work,
What is in the PDF?
Similar to the Manager, the PDF provides you with all the information about the Work Order. However, there are 3 main differences:
The order of the field measures
The order of the field measures within a section or a group will be following the order set up in the Work Order
Figure 2: The order of the field measures in the Work Template
Figure 3: The order of the field measures in the Manager (left) and in the PDF (right)
The timestamp when the field measure is completed
Even though there is no timezone specified in the PDF as in the Manager, the timestamps of the field captured in the PDF is always the timezone of the location.
Figure 4: Timestamp is recorded against the timezone of the Work Location
The name of the person who completes the field measures
By design, when there is more than one person on the same Work, the name of any persons who are not the main assignee of the WO will appear in the generated PDFs against those field measures captured by them.
Figure 5: Assignee and associated field worker in the Work
In this instance, Internal Admin is the assignee in the Work who captured the fields Functional Test Completed? and Equipment Returned to Service? in the Completion Tasks group, hence his name will not appear in the PDF against those fields.
Figure 6: Fields captured by the main assignee have no name recorded against them
Meanwhile. in the Manager, all the fields will have the name of the person who captured the value displayed against them.
Figure 7: Name of a person captured the value is displayed
That's how you read and understand the PDF!